Provision of Cleaning Services to Water and Septage Section Facilities

This Request for Quotations (the "RFQ") is an invitation by the Government of Bermuda (the "Government") to prospective respondents to submit non-binding quotations for Provision of Cleaning Services to Water and Septage Section Facilities, as further described in Section A of the RFQ Particulars (Appendix D) (the "Deliverables").

The Scope of Works cover daily and weekly cleaning. The successful contractor shall provide all materials, chemicals and equipment necessary to carry out the cleaning services. The Department will provide all consumables such as all paper products, garbage bags, trash liners, hand soap, dish detergent and air freshners.

Janitorial Services is required at the locations listed below:

All Cleaning is to be performed between 8:00 a.m. and 4:00 p.m.

• Prospect Water Treatment Plant Office Area and Restroom
• Tudor Hill Water Treatment Plant Office Area and Restroom
• Devon Springs Booster Pumping Station Office Area and Restroom
• Fort Prospect Restroom
• Prospect/Frog Lane Water Truckers Outlet Restroom
• Septage Site Trailer Restroom

It is the Government's intention to enter into a contract with only one (1) legal entity.  The term of the contract is to be for a period of 2 years, with an option in favour of the the Government to extend the contract terms and conditions acceptable to the Government and the selected respondent for an additional term of up to one (1) year.

RFQ Contact

For the purposes of this procurement process, the "RFQ Contact" will be:

Mr. J. Tarik Christopher at email tjchristopher@gov.bm

Important Dates

*All times are listed in Bermuda local time.

Pre-Bid / Site Meeting

The bidder's designated representative is invited to attend a pre-bid meeting.  The purpose of the meeting will be to allow respondents to familiarize themselves with the premises and the general scope of works. The bidder is requested, as far as possible, to submit any questions in writing, to reach the Contact not later than two (2) days before the meeting.  Non-attendance at the Pre-bid meeting will not be a cause for disqualification of a bidder.  All Respondents must arrive on time.  Late arrivals will not be accommodated. Respondents will be required to sign-in. Please advise in advance your attendance by sending an email to kclaridge@gov.bm. Please note no more than two (2) representatives from each service provider.

The Pre-Bid / Site Meeting will take place:

Date: Wednesday, June 26, 2024

Time: 10:00 AM

Place: Ash Towers Offices, Tynes Bay Industrial Complex, 31 Palmetto Road, Devonshire DV 05

The above location will be the initial meeting point, then the tour will move as follows:

• Septage Site Staff Office Trailer, Ash Towers Location
• Frog Lane/Prospect Water Truckers Outlet Restroom
• Fort Prospect Restroom
• Prospect Water Treatment Plant Office Area and Restroom
• Devon Springs Booster Pumping Station Office Area and Restroom
• Tudor Hill Water Treatment Plant Office Area and Restroom

All proponents or their official representative(s) attending the site visits are responsible for their own cost and is recommended that they attend each site so they are fully acquainted with existing conditions and limitations.

The purpose of the meeting will be to visually review the site conditions, clarify issues and to answer questions on any matter that may be raised.

**Late submissions will not be accepted.