Marine and Ports (MAP) need to implement a web solution that integrates with a database. The solution must be a user-friendly web solution accessible via the internet and internal Government network that allows registered users to re-register their boat(s), mooring(s), pylon(s) and floating dock(s) and pay registration fees online. The solution will should also provide certain Boats and Moorings staff the ability to perform back-end administration task i.e. run reports, change fees, etc.

The information submitted via the online Boats and Mooring Application (BMA) will be stored directly into the applications back-end database. The new application will allow for increased productivity and efficiencies for the MAP Administrators.

The MAP is responsible for the annual licensing of all private boats, commercial tour boats, pylons, floating docks and moorings in Bermuda. Re-registration starts April 1 and ends May 31 of each year. Additional duties include small boat wreck removals, inspections of foreshore encroachments, management of small boat channels and processing applications for mooring piles and floating docks. They also help to resolve problems involving boats and moorings and assist with dispute resolution by conducting investigations. All punts, kayaks, small boats, etc., must be initially registered and licensed annually, if used. Mooring licenses are for transfer only and must not be sold. They are eligible for transfer on a one mooring per (currently registered) boat basis.

Boats that are in the water must be licensed by law, whether they are used or not. Boats on dry-dock for extended periods are not required to be licensed.

MAP is responsible for maintaining an accurate record of all registered private boats, commercial tour boats (“Island Boats”), pylons, floating docks and moorings in Bermuda along with historical data related past and present owner(s), registration fees paid, registration transfers, inspections and disputes.

Another primary goal of the system is to provide the most accurate information related to boats, moorings, pylons, floating docks and other data to the Bermuda Rescue Coordination Center (RCC) / Bermuda Maritime Operations Center to assist in the execution search and rescue incidents. For this reason, it is critical that the system has very low “downtime” and is accessible 24/7 in the interest of public safety.

Redundancy is a key factor in the solution that must provide access for the RCC, should there be a problem accessing the main system at the Paget location. Replication is already in place and operational from the Paget location to Fort George in St. Georges, however this will change to IDT's main data center as the primary and replicated to IDT's redundant Disaster Recovery data center.

The present application environment consists of is a Microsoft SQL 2016 backend database with front end Microsoft Access clients accessing the data through a menu driven application.

Remote login access to the existing web site can be found at: https://www.marineandports.bm/login.aspx. This log-in serves to provide sufficient information for on-water access of boat and mooring data for enforcement purposes, including the issuance of tickets by the Police in the case where a boat’s registration is verified as not being current.

Contact Information: Mr. DeVaughn West, at dewest@gov.bm

Important Dates

All times listed are in Atlantic Standard Time (AST).

Responses to this solicitation shall be submitted to the following location:
Electronic mail (E-Mail) submissions are accepted at (DeVaughn West: dewest@gov.bm). If documents are larger than ten (10) MB please send them within a zip file. In the subject line of the email, please state the RFP title. Please ensure to send a copy of your proposal in MS Word and/or Adobe PDF format.

Site Visit / Pre-Bid Meeting Details
Pre- Bid meeting and Site Visit
The bidder’s designated representative is invited to attend a pre-bid meeting, if provided for; the purpose of the meeting will be to clarify issues and to answer questions on any matter that may be raised at that stage of the procurement. If so provided for, the Government will organize a site visit. The bidder is requested, as far as possible, to submit any questions in writing, to reach Mr. DeVaughn West, at dewest@gov.bm not later than 2 days before the meeting. Non-attendance at the pre-bid meeting will not be a cause for disqualification of a bidder. A site visit and demonstration of the existing application conducted by the Government’s Project Manager will be organised.

Date: 13 November 2019
Time: 10:00- 11:30AM
Place: Information and technology Office Board Room, Channel House, 12 Longfield Road, St. George's DD03, Bermuda