The Department of Health (DoH) is seeking submissions from established cleaning firms to provide cleaning and sanitization services at the following clinical facilities for three years that may be extended for one additional 1 year based on the availability of funds and the satisfactory performance of the Contractor.
-
Hamilton Health Center and Annex - 67 Victoria Street
-
Warwick Clinic – 68 Middle Road, Warwick
-
Mangrove Bay Clinic – The Armoury, 55 Mangrove Bay Road, Sandys (upon completion of renovations)
-
Police Clinic – 10 HQ Hill, Prospect, Devonshire.
-
The Hamilton Health Center and Annex will require a dedicated staff member (Hamilton Health Center Custodian) to be on site during the work week.
It is important to note that the successful Contractor’s employees must comply with safety, health and security requirements and will require security clearance and, where applicable, work permits. It is also important to note that the DoH clinics will be looking for a solution that takes into account, where practical, the environmental impact of cleaning materials used.
The quality of cleaning services is a reflection of the DoH Clinic's image and its ability to provide superior customer service in a safe, attractive and clean environment. The successful Contractor is expected to meet minimum safety, efficiency, and quality standards. It is also expected to ensure on-site managerial personnel with experience and expertise in providing cleaning services during the hours of cleaning. The DoH requires the successful Contractor to maintain reasonable employment standards.
Fees shall be charged on a monthly basis, payable monthly in arrears.
The successful Contractor shall be responsible for providing to the satisfaction of the DOH appointed manager a full Cleaning Service to the premises.
The successful Contractor shall be responsible for supplying all labour, equipment, and consumables necessary to perform the work.
Contact Information
Kevin Monkman, Consulting Infrastructure Manager, at email: kmonkman@gov.bm
Language of Submissions
Unless otherwise indicated, all submissions shall be in English only.
Important Dates
|
Issue Date |
Monday July 15, 2024 |
|
Pre-Bid / Site Meetings |
|
|
Deadline for Questions |
Friday August 09, 2024 local time |
|
Deadline for Issuing Addenda |
Friday August 23, 2024 local time |
|
Submission Deadline |
Friday September 06, 2024 05:00:00 PM local time |
|
Anticipated Final Ranking |
|
|
Contract Negotiation Period |
0 calendar days |
|
Anticipated Execution of Agreement |
Wednesday October 02, 2024 |
All times listed are in Bermuda Local Time.
Location of Submission
Responses to this solicitation shall be submitted to the following location:
Department of Health
Cleaning Service RFQ
Continental Building
Ground Floor
25 Church Street
Hamilton HM 01
Attention: Kevin Monkman or by email: kmonkman@gov.bm
Site Visit / Pre-Bid Meeting Details
Pre- Bid Meeting and Site Visit
One respondent’s designated representative is invited to attend the Pre-Bid Meeting and Site Visits. The purpose of the meetings will be to clarify issues and to answer questions on any matters that may be raised at that stage of the procurement.
The respondent is requested, as far as possible, to submit any questions in writing, to reach the RFQ Contact not later than one week before the meeting. Non-attendance at the Pre-Bid Meeting and Site Visits will not be a cause for disqualification of a respondent.
The Pre-bid Meeting and Site Visits will take place as follows:
• Hamilton Health Center and Annex – Tuesday, 30 July, 2024 at 12:30pm.
• Police Clinic – Wednesday, 31 July, 2024 at 10:30am and then Warwick Clinic at 12:00pm.
• Mangrove Bay – site visit or plans available upon request.